Enrolment

NEW STUDENTS

This section is addressed to those students who have been granted admission to a master’s degree programme and have to carry out the enrolment.

We recommend that they read it closely, and, if they should still have any doubts after reading it they may contact the Centre for Postgraduate Studies.

1. Clarification of academic doubts before the enrolment

It’s important that prior to the enrolment students solve any academic doubts or queries they may have in relation to the master’s degree they are going to enrol in: how many credits they must pass to get their qualification, which subjects are mandatory, whether it’s necessary to take a specific speciality or pathway to get their qualification (and, if so, which elective subjects are linked to these specialities and pathways), whether they have to do a practicum and what this consists in, which the academic conditions of the master’s thesis viva defence are, etc.

The answers to these questions can be found on the CEP’s website. However, should students still have any doubts after consulting it, they must contact the director of the master’s programme. The contact form is available on the website of the master’s degree in question. It can be accessed by clicking on the director’s name.

2. Enrolment period

The CEP sends an email to those students who have been granted admission to a master’s degree programme, indicating they have been admitted and the period for carrying out their enrolment.

Bear in mind that each master’s degree has a generic enrolment period, but each student will have to carry out their enrolment within the specific period that the CEP has individually assigned them through the admissions email.

If the student does not enrol within this period, they might lose their place in the master’s degree.

3. Enrolment procedure

The enrolment must be carried out via the application Acadèmic, in the period individually assigned to each student by the CEP.

In order to get into the enrolment section, students must access their espai personal d’estudiant / espacio personal del estudiante [student’s personal space] with a user name and a password. Here they will find a section leading them to the enrolment application Acadèmic.

Once inside the application they must choose the option «Matrícula > Alta de matrícula» [Enrolment > Start enrolment] and follow the steps indicated by the application:

  • Revise personal information
  • Read and accept the enrolment terms
  • Fill in the statistical questionnaire
  • Select the subjects they want to enrol on
  • If applicable, select any discounts and/or bonuses they may be entitled to, and specify whether they have applied for the Ministry’s general grant
  • Choose the enrolment payment method
  • Revise the enrolment form to make sure they have completed the process successfully
  • In addition, if they choose the direct debit payment option, they must print the SEPA direct debit document, sign it and submit it to the CEP within the deadline set.

Minimum number of credits students must enrol for

New students of official master’s university studies must have incorporated a minimum of 30 credits to their academic record, counting the credits they have enrolled for and those which have been recognised.

In the case of students who have been granted the part-time student status, this number is reduced to 15.

4. Documentation that must be submitted to the CEP after carrying out the enrolment

Supporting documentation for discounts or bonuses applicable to the enrolment

Students who are entitled to a discount or an exemption from enrolment fees (large families, disabled persons, victims of a terrorist act or gender violence, foreigners’ identification number accreditation card [NIE], etc.) must submit the originals of the corresponding supporting documents, along with a photocopy of all of them, to the administrative services of the Antoni Maria Alcover i Sureda building.

The deadline is November 30 of the current academic course.

Documentation for direct debit payments

Students who have chosen the direct debit payment option for their enrolment must submit the duly signed SEPA direct debit document to the administrative services of the Antoni Maria Alcover i Sureda building. This document will be generated when they have completed the enrolment procedure.

The deadline is November 30 of the current academic course.

Originals of admission documentation

Students with access qualifications from an institution other than the UIB must submit the originals of the admission documentation along with a photocopy of all of the documents to the administrative services of the Antoni Maria Alcover i Sureda building or at the off-campus centres in Menorca and Eivissa & Formentera, or they can send a certified copy* of their documentation by postal mail.

* The only valid certified copies for the purpose of enrolment are those issued by a Spanish notary public, the Government’s delegations and sub-delegations, or Spanish diplomatic or consular representations. Those provided by the administrative units of the issuing bodies will also be accepted, as long as the fees for the corresponding certification have been paid.

This documentation can be submitted from 26 November of the current academic course onwards. No academic certificates nor the master’s degree certificate might be requested until this documentation has been submitted.

5. Applying for credit recognition

Students who want to apply for credit recognition for studies they have already completed must submit an application to the administrative services of the Antoni Maria Alcover i Sureda building prior to the enrolment.

Students must submit the application form along with a photocopy of the DNI, NIE or passport. They must also pay the fees corresponding to the studies being recognised.

Students applying for the recognition of studies from other universities must submit the academic transcript of the studies undertaken, drawn up in Catalan, Spanish or English so that the UIB can issue the academic transcript accrediting the completion of the studies, as well as the European Diploma Supplement.

6. Enrolment modifications

Students who need to do so may modify their enrolment in the following ways:

  1. Within ten calendar days of the start of each semester’s academic activities, maintaining or increasing the number of credits they had previously enrolled for.
  2. In the case that a student enrols for more credits in a semester than those corresponding to a semester in the curriculum of their studies, they will be allowed to reduce the number of credits to match that which is indicated in the curriculum within twenty calendar days of the start of each semester’s academic activities.
  3. During the period allowed for modifying their enrolments, students may assert their right to be exempted from the payment of academic fees that they hadn’t indicated when formalizing their enrolment, notwithstanding the date in which they had to fulfil this condition.

All modifications are carried our through the Acadèmic application. Once inside Acadèmic, they must choose the option «Matrícula > Modificació(n) de matrícula» [Enrolment > Enrolment modification] and follow the steps indicated by the application.

If this modification entails payment of a fee on the part of the student, only the direct debit payment option will be available.

7. Enrolment cancellation

Students may request the full or partial cancellation of their enrolment as long as they conform to the conditions established in articles 14 and 16 of the Academic regulations of the UIB.

Cancellation of enrolments must be requested via UIBdigital.

In addition, the UIB may officially cancel an enrolment in accordance with the conditions set out in article 15 of the Academic regulations of the UIB.

8. Regulations on the continuation of master’s degree studies

Students enrolled in a master’s degree must keep in mind the number of credits they must pass in order to stay enrolled in the master’s programme.

Full-time students must pass a minimum of 40 per cent of the credits they have enrolled for in each academic year (rounded up to the nearest whole number).

Part-time students must pass a minimum of 10 per cent of the credits they have enrolled for in each academic year (rounded up to the nearest whole number).

Master’s degree students who enrol on only one subject won’t have to meet these minimum requirements.

The effects in case of not passing the minimum number of credits required can be consulted in the Regulations on the continuation of studies in force.

 

Enrolment periods

The deadlines for each academic year can be found at: Registration and Enrolment.